![]() ![]() Once you set up a wedding room block, most hotels will give you a web link to share with your guests so they can book and pay for their individual hotel rooms. ![]() In short: You shouldn't be paying for rooms other hotel guests are paying for. What this means: The hotel must try to book unused rooms in your block so you're no longer responsible for them if they're later sold to other customers. This means that if you don't book the minimum amount of rooms agreed to, you'll owe the difference up to 80 percent of the room block. Example: If the entire hotel room block is not used, you'll owe the hotel damages for all unused rooms based on a minimum commitment of 80 percent. Target Percentage: Between 80–90 percent. ![]() ![]() What this means: The attrition rate refers to the percentage of rooms that must be filled in order to avoid paying a penalty fee. This means, that if you booked 20 rooms but 2–4 go unbooked, you will not be penalized with a fee. Target Percentage: Between 10–20 percent. What this means: This number refers to the percentage of unbooked rooms that's allowed. With partnerships with major hotel chains and certified planners that boast decades of industry experience and collectively speak 28 different languages (hint, hint for destination wedding couples), HotelPlanner is your one-stop-shop for your group's hotel reservations. Sound like a hassle? Save yourself a ton of time by using HotelPlanner, our premier hotel room block reservation service. Tip: Ask the hotel if they provide you with regular updates on room bookings by your guests so you can add more if needed. When you call to reserve, give the room block coordinator the dates you expect your guests to be there, plus any special requests you're hoping they'll help you fulfill (like dropping welcome bags at the door, or transportation to and from the airport). To reserve a wedding room block for your guests, you'll want to narrow your search to two or three hotels and then give each a call. We got a standard room with 2 double beds, so with the three of us we will still be under room capacity.1) you're having a destination wedding with a lot of out-of-town guestsĢ) you're getting married at a hotel with exceptionally pricey roomsģ) you have a larger-than-average guest list (more than 140)Ĥ) you'd like to offer different price points for your guests to choose from Contact Hotels Directly So what I'm wondering is can we just tell them when we get there that we had another person tag along and pay the extra there to get out of the stupid "travel protection" charge? I'm not trying to get out of paying the extra room up charge because to my understanding each guest needs a room key to get the early admission, I just don't want to fork out an extra $140 that we don't have to, I mean that's over half the cost of one of our admission tickets. She's driving down if she can come since she's going to college out East so I really don't see the point of spending extra if we don't have to. When I looked on Universals website it showed the extra charge only being $10 a night, for 4 nights, so $40. I called Southwest to see about adding her to the hotel reservation and they wanted an extra $180 for the extra person room charge and were forcing us to buy travel protection because my cousin and I bought it (after booking then looking at the fine print, it wasn't worth the $80 a person). Well now my sister is thinking of joining us but doesn't know if she will be able to come until like a month before we go. We booked the trip through Southwest Vacations. My cousin and I are going to Universal in November and staying at Cabana Bay Beach Resort so we can get early park admission etc. ![]()
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